# Add Mail Signatures

## Create and use email signatures in Mail on Mac

You can create prepared text, called a *signature*, to include when you send email messages. For example, you can create one signature for your work email and another signature for your personal email.

<figure><img src="https://help.apple.com/assets/674E45F74503208CB7005779/674E45F870778C9E020F8269/en_GB/11df0257e38961654517bcfbc2f2e715.png" alt="The Mail Signatures settings pane showing a signature that contains formatted text and an image." height="349" width="466"><figcaption></figcaption></figure>

### Create signatures

1. <mark style="color:green;">Go to the Mail app</mark> ![](https://help.apple.com/assets/674E45F74503208CB7005779/674E45F870778C9E020F8269/en_GB/fcdf74cf8457ce188a2aaa7cf1293c83.png) <mark style="color:green;">on your Mac.</mark>
2. <mark style="color:green;">Choose</mark> <mark style="color:green;"></mark><mark style="color:green;">**Mail > Settings**</mark><mark style="color:green;">, then click</mark> <mark style="color:green;"></mark><mark style="color:green;">**Signatures**</mark><mark style="color:green;">.</mark>
3. <mark style="color:green;">In the left column (account list), select the email account where you want to use the signature.</mark>

   <mark style="color:green;">If All Signatures is selected when you create a signature, you need to drag the new signature to the desired email account before you can use it.</mark>
4. <mark style="color:green;">Click</mark> ![the Add button](https://help.apple.com/assets/674E45F74503208CB7005779/674E45F870778C9E020F8269/en_GB/a2ef32e34a5573d192b10d340a4f46b1.png) <mark style="color:green;">below the middle column (signature list), then type a name for the signature.</mark>

   <mark style="color:green;">This name appears in the Signature pop-up menu when you write a message.</mark>
5. <mark style="color:green;">In the right column (the preview), do any of the following to create your signature:</mark>
   * *<mark style="color:green;">Edit your text</mark>*<mark style="color:green;">: Click Edit in the menu bar to paste text, turn text into links and check spelling and grammar.</mark>
   * *<mark style="color:green;">Format your text</mark>*<mark style="color:green;">: Click Format in the menu bar to change the font and colour, change text alignment and add lists.</mark>
   * *<mark style="color:green;">Add an image</mark>*<mark style="color:green;">: Drag an image into the preview area.</mark>

If you want your signature to appear after the original text of messages you reply to or forward, deselect the “Place signature above quoted text” tickbox.

### Delete signatures

1. <mark style="color:green;">Go to the Mail app</mark> ![](https://help.apple.com/assets/674E45F74503208CB7005779/674E45F870778C9E020F8269/en_GB/fcdf74cf8457ce188a2aaa7cf1293c83.png) <mark style="color:green;">on your Mac.</mark>
2. <mark style="color:green;">Choose Mail > Settings, then click Signatures.</mark>
3. <mark style="color:green;">Select a signature in the middle column, then click</mark> ![the Remove button](https://help.apple.com/assets/674E45F74503208CB7005779/674E45F870778C9E020F8269/en_GB/e9a8ab65e535ed110ae953650c55ee0c.png)<mark style="color:green;">.</mark>

When you delete a signature from All Signatures, it’s deleted from any account that uses it.

### Automatically add a signature to emails

You can choose a signature to automatically add to messages you send.

1. <mark style="color:green;">Go to the Mail app</mark> ![](https://help.apple.com/assets/674E45F74503208CB7005779/674E45F870778C9E020F8269/en_GB/fcdf74cf8457ce188a2aaa7cf1293c83.png) <mark style="color:green;">on your Mac.</mark>
2. <mark style="color:green;">Choose Mail > Settings, then click Signatures.</mark>
3. <mark style="color:green;">Select an account in the left column.</mark>
4. <mark style="color:green;">Click the Choose Signature pop-up menu, then choose a signature.</mark>

   <mark style="color:green;">If you have more than one signature for an account, Mail can automatically alternate between them — choose At Random or In Sequential Order from the pop-up menu.</mark>

If you want to stop having a signature automatically added to your messages, click the Choose Signature pop-up menu, then choose None.

*Note:* A signature isn’t automatically added to messages you send from a unique, random address created with [Hide My Email](https://support.apple.com/en-in/guide/mail/use-hide-my-email-mlhl47c969f8/16.0/mac/15.0).

### Add a signature to emails yourself

1. <mark style="color:green;">Go to the Mail app</mark> ![](https://help.apple.com/assets/674E45F74503208CB7005779/674E45F870778C9E020F8269/en_GB/fcdf74cf8457ce188a2aaa7cf1293c83.png) <mark style="color:green;">on your Mac.</mark>
2. <mark style="color:green;">Click the Signature pop-up menu in the message you’re writing, then choose a signature.</mark>

   <mark style="color:green;">If an expected signature isn’t in the Signature pop-up menu or the menu isn’t showing, choose Mail > Settings, click Signatures, then verify the signature has been added to the correct email account.</mark>

### Remove a signature from emails

1. <mark style="color:green;">Go to the Mail app</mark> ![](https://help.apple.com/assets/674E45F74503208CB7005779/674E45F870778C9E020F8269/en_GB/fcdf74cf8457ce188a2aaa7cf1293c83.png) <mark style="color:green;">on your Mac.</mark>
2. <mark style="color:green;">Click the Signature pop-up menu in a message you’re writing, then choose None.</mark>

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## REFERENCES

* <https://support.apple.com/en-in/guide/mail/mail11943/mac>
