# Migration Using PST File Method

## **Migrating Emails from Gmail to Outlook 365 Using PST File Method**

{% hint style="info" %}
This method will work for regular gmail accounts as well as Google Workspace accounts (Earlier G-Suite).
{% endhint %}

#### <mark style="color:red;">1. Login to Outlook 2021 Using Gmail Account</mark>

* <mark style="color:green;">Open</mark> <mark style="color:green;"></mark><mark style="color:green;">**Outlook 2021**</mark> <mark style="color:green;"></mark><mark style="color:green;">on your computer.</mark>
* <mark style="color:green;">Go to</mark> <mark style="color:green;"></mark><mark style="color:green;">**File**</mark> <mark style="color:green;"></mark><mark style="color:green;">></mark> <mark style="color:green;"></mark><mark style="color:green;">**Add Account**</mark><mark style="color:green;">.</mark>
* <mark style="color:green;">Enter your</mark> <mark style="color:green;"></mark><mark style="color:green;">**Gmail address**</mark> <mark style="color:green;"></mark><mark style="color:green;">and click</mark> <mark style="color:green;"></mark><mark style="color:green;">**Connect**</mark><mark style="color:green;">.</mark>
* <mark style="color:green;">Enter your</mark> <mark style="color:green;"></mark><mark style="color:green;">**password**</mark> <mark style="color:green;"></mark><mark style="color:green;">when prompted and allow necessary permissions.</mark>
* <mark style="color:green;">Once the account is added, let Outlook fully synchronize your emails.</mark>

#### <mark style="color:red;">2. Export the PST for the Gmail Account</mark>

* <mark style="color:green;">After synchronization is complete, go to</mark> <mark style="color:green;"></mark><mark style="color:green;">**File**</mark> <mark style="color:green;"></mark><mark style="color:green;">></mark> <mark style="color:green;"></mark><mark style="color:green;">**Open & Export**</mark> <mark style="color:green;"></mark><mark style="color:green;">></mark> <mark style="color:green;"></mark><mark style="color:green;">**Import/Export**</mark><mark style="color:green;">.</mark>
* <mark style="color:green;">In the</mark> <mark style="color:green;"></mark><mark style="color:green;">**Import and Export Wizard**</mark><mark style="color:green;">, select</mark> <mark style="color:green;"></mark><mark style="color:green;">**Export to a file**</mark> <mark style="color:green;"></mark><mark style="color:green;">and click</mark> <mark style="color:green;"></mark><mark style="color:green;">**Next**</mark><mark style="color:green;">.</mark>
* <mark style="color:green;">Choose</mark> <mark style="color:green;"></mark><mark style="color:green;">**Outlook Data File (.pst)**</mark> <mark style="color:green;"></mark><mark style="color:green;">and click</mark> <mark style="color:green;"></mark><mark style="color:green;">**Next**</mark><mark style="color:green;">.</mark>
* <mark style="color:green;">Select your</mark> <mark style="color:green;"></mark><mark style="color:green;">**Gmail account**</mark> <mark style="color:green;"></mark><mark style="color:green;">from the folder list (ensure</mark> <mark style="color:green;"></mark><mark style="color:green;">**Include subfolders**</mark> <mark style="color:green;"></mark><mark style="color:green;">is checked) and click</mark> <mark style="color:green;"></mark><mark style="color:green;">**Next**</mark><mark style="color:green;">.</mark>
* <mark style="color:green;">Choose the location to save the</mark> <mark style="color:green;"></mark><mark style="color:green;">**.pst file**</mark><mark style="color:green;">, provide a file name, and click</mark> <mark style="color:green;"></mark><mark style="color:green;">**Finish**</mark><mark style="color:green;">.</mark>
* <mark style="color:green;">(Optional) You may set a password for the</mark> <mark style="color:green;"></mark><mark style="color:green;">**.pst**</mark> <mark style="color:green;"></mark><mark style="color:green;">file for added security.</mark>

#### <mark style="color:red;">3. Login to New Office 365 Outlook</mark>

* <mark style="color:green;">Open</mark> <mark style="color:green;"></mark><mark style="color:green;">**Outlook 365**</mark> <mark style="color:green;"></mark><mark style="color:green;">on your computer.</mark>
* <mark style="color:green;">Go to</mark> <mark style="color:green;"></mark><mark style="color:green;">**File**</mark> <mark style="color:green;"></mark><mark style="color:green;">></mark> <mark style="color:green;"></mark><mark style="color:green;">**Add Account**</mark><mark style="color:green;">.</mark>
* <mark style="color:green;">Enter your</mark> <mark style="color:green;"></mark><mark style="color:green;">**Office 365**</mark> <mark style="color:green;"></mark><mark style="color:green;">email address and click</mark> <mark style="color:green;"></mark><mark style="color:green;">**Connect**</mark><mark style="color:green;">.</mark>
* <mark style="color:green;">Sign in with your</mark> <mark style="color:green;"></mark><mark style="color:green;">**Office 365 credentials**</mark> <mark style="color:green;"></mark><mark style="color:green;">and let Outlook set up your account.</mark>

#### <mark style="color:red;">4. Import the Exported PST File</mark>

* <mark style="color:green;">In</mark> <mark style="color:green;"></mark><mark style="color:green;">**Outlook 365**</mark><mark style="color:green;">, go to</mark> <mark style="color:green;"></mark><mark style="color:green;">**File**</mark> <mark style="color:green;"></mark><mark style="color:green;">></mark> <mark style="color:green;"></mark><mark style="color:green;">**Open & Export**</mark> <mark style="color:green;"></mark><mark style="color:green;">></mark> <mark style="color:green;"></mark><mark style="color:green;">**Import/Export**</mark><mark style="color:green;">.</mark>
* <mark style="color:green;">In the</mark> <mark style="color:green;"></mark><mark style="color:green;">**Import and Export Wizard**</mark><mark style="color:green;">, select</mark> <mark style="color:green;"></mark><mark style="color:green;">**Import from another program or file**</mark> <mark style="color:green;"></mark><mark style="color:green;">and click</mark> <mark style="color:green;"></mark><mark style="color:green;">**Next**</mark><mark style="color:green;">.</mark>
* <mark style="color:green;">Choose</mark> <mark style="color:green;"></mark><mark style="color:green;">**Outlook Data File (.pst)**</mark> <mark style="color:green;"></mark><mark style="color:green;">and click</mark> <mark style="color:green;"></mark><mark style="color:green;">**Next**</mark><mark style="color:green;">.</mark>
* <mark style="color:green;">Browse and select the</mark> <mark style="color:green;"></mark><mark style="color:green;">**exported .pst file**</mark> <mark style="color:green;"></mark><mark style="color:green;">from your computer.</mark>
* <mark style="color:green;">Under</mark> <mark style="color:green;"></mark><mark style="color:green;">**Options**</mark><mark style="color:green;">, choose how you want to handle duplicates (e.g.,</mark> <mark style="color:green;"></mark><mark style="color:green;">**Replace duplicates**</mark><mark style="color:green;">,</mark> <mark style="color:green;"></mark><mark style="color:green;">**Allow duplicates**</mark><mark style="color:green;">, or</mark> <mark style="color:green;"></mark><mark style="color:green;">**Do not import duplicates**</mark><mark style="color:green;">).</mark>
* <mark style="color:green;">Click</mark> <mark style="color:green;"></mark><mark style="color:green;">**Next**</mark><mark style="color:green;">, select the folders to import, and ensure</mark> <mark style="color:green;"></mark><mark style="color:green;">**Include subfolders**</mark> <mark style="color:green;"></mark><mark style="color:green;">is checked.</mark>
* <mark style="color:green;">Choose whether to import items to the</mark> <mark style="color:green;"></mark><mark style="color:green;">**current folder**</mark> <mark style="color:green;"></mark><mark style="color:green;">or the</mark> <mark style="color:green;"></mark><mark style="color:green;">**same folder in**</mark> <mark style="color:green;"></mark><mark style="color:green;">Office 365.</mark>
* <mark style="color:green;">Click</mark> <mark style="color:green;"></mark><mark style="color:green;">**Finish**</mark> <mark style="color:green;"></mark><mark style="color:green;">to start the import process.</mark>

#### <mark style="color:red;">5. Gmail IMAP and SMTP Settings for Manual Setup</mark>

* <mark style="color:purple;">**IMAP (Incoming Mail Server):**</mark>
  * <mark style="color:purple;">Server:</mark> <mark style="color:purple;"></mark><mark style="color:purple;">**imap.gmail.com**</mark>
  * <mark style="color:purple;">Port:</mark> <mark style="color:purple;"></mark><mark style="color:purple;">**993**</mark>
  * <mark style="color:purple;">Encryption:</mark> <mark style="color:purple;"></mark><mark style="color:purple;">**SSL/TLS**</mark>
* <mark style="color:purple;">**SMTP (Outgoing Mail Server):**</mark>
  * <mark style="color:purple;">Server:</mark> <mark style="color:purple;"></mark><mark style="color:purple;">**smtp.gmail.com**</mark>
  * <mark style="color:purple;">Port:</mark> <mark style="color:purple;"></mark><mark style="color:purple;">**465**</mark> <mark style="color:purple;"></mark><mark style="color:purple;">(SSL) or</mark> <mark style="color:purple;"></mark><mark style="color:purple;">**587**</mark> <mark style="color:purple;"></mark><mark style="color:purple;">(TLS)</mark>
  * <mark style="color:purple;">Encryption:</mark> <mark style="color:purple;"></mark><mark style="color:purple;">**SSL/TLS**</mark>