Set Up an Auto-Reply (Vacation Responder) in Gmail

This method is ideal if [e-mail] is an active Gmail account.

Steps:

• Login to [e-mail] via Gmail.

• Click on the Gear icon (⚙️) > See all settings.

• Under the "General" tab, scroll to "Vacation responder".

• Set it up like this:

  • Turn ON the vacation responder.

  • Subject: Email Address Change

  • Message:

    Please note that we have migrated to a new email ID. Kindly send your email to: [e-mail].

  • Select starting date as today.

  • Leave the end date blank (or set one if temporary).

  • Check “Send responses to people outside my organization” if you want external people to get the response too.

• Click "Save Changes" at the bottom.

Now, anyone who emails [e-mail] will automatically get the message.

Important Notes:

• This sends only one auto-reply per email address per 4 days (Google's default behavior for vacation responders).

• If you need every email to receive a reply, regardless of frequency, you'd need to use Google Apps Script (see below).

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REFERENCES

• https://support.google.com/mail/answer/25922?hl=en&co=GENIE.Platform%3DDesktop#:~:text=On%20your%20computer%2C%20open%20Gmail.&text=See%20all%20settings.,Select%20Vacation%20responder%20on.