Migrate Google Workspace to SmarterMail

How to Migrate Email From Google Workspace to SmarterMail Manually?

When moving from one SmarterMail server to another, make sure MAPI/EWS is turned on in the source server. It ensures that all key folders, such as Calendars, Contacts, Tasks, and Notes, are transferred. If MAPI/EWS is not available, IMAP can be used, but it will only migrate email data.

Prerequisties

Create an App Password for Gmail

You must have 2-Step-Verification enabled before setting up an application password.

  1. Visit your App passwords page. You may be asked to sign in to your Google Account.

  2. At the bottom, click Select app and choose the app you're using. You can also select Other and enter you own custom app name.

  3. Click Select device and choose the device you're using. You can also select Other and enter you own custom device name.

  4. Click Generate.

  5. Be sure to copy the password that was generated. When using the password, do not use spaces.

Steps to Migrate Google Workspace to SmarterMail:

  1. Log in to SmarterMail as a user and click the Settings icon.

  2. Click on Connectivity from the panel.

  3. Under the Mailbox Migration card, select the Migrate option.

  4. Select the Mail Server/Service you are migrating from and click its icon.

  5. Write some details, including Items to Import, Server Address, Type (POP or IMAP), Port, Email Address, and Password (App Password).

  6. Enable SSL for secure login (enabled by default).

  7. Optionally, enable Delete existing SmarterMail mailbox items to overwrite current data.

  8. Once all information is entered, the migration will begin, and you can track its progress.

Issues with Manual Google Workspace to SmarterMail Migration:

  • Complex Setup: Configuring IMAP/POP settings and authentication can be time-consuming.

  • Limited Data Transfer: Only email data is migrated unless MAPI/EWS is enabled.

  • Slow Migration: Large data volumes can lead to slow migration speeds.

  • Risk of Data Loss: Incorrect settings or errors may cause data loss.

  • Multiple Account Challenges: Migrating several accounts is repetitive and error-prone.

REFERENCES

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